We built this after watching webinar operators bleed attendees between registration and the sale
A team of automation specialists, growth-marketing operators, and ex-agency builders who got tired of seeing coaches and course creators set up beautiful webinars — then lose 70% of attendee value to a broken reminder layer and a single shared replay link.
It started with one call from an Austin coach
Three years ago, we were a general-purpose GoHighLevel agency. We built funnels for HVAC companies, dental clinics, gyms — anyone who'd pay. The work was fine. The results were fine. Then we onboarded a coaching operator from Austin, and everything changed.
Her webinar was getting 800+ registrants per launch from paid traffic. Show-up rate sat at 28%. The replay link went to everyone — attendees, no-shows, repeats — as a single shared URL. Her sales team scrubbed the post-event CSV three days late, by which point the hottest leads had moved on.
We rebuilt the funnel around a tight reminder cadence, per-attendee replay tokens with watch-time tracking, and a buyer-signal tag that fired the moment someone watched past her offer. Her show-up rate climbed past 50% on the next launch and booked consults tripled. She kept calling us with the same line: "Build this for every coach. Every single one of them needs this."
So we did. We narrowed our entire agency to one niche: webinar operators. We took everything we learned from her account and turned it into a snapshot — refined and re-refined as we installed it for the next funnel, and the next. Today, that snapshot powers 80+ operators across coaching, course creation, B2B SaaS, virtual summits, and high-ticket masterclasses.
Austin coaching operator · single-launch results
Illustrative composite based on patterns observed across our installs. Individual results vary by offer, traffic source, and existing funnel setup.
What makes us different from a generic GHL agency
Most GHL agencies are generalists. They sell the same funnel template to a chiropractor and a B2B SaaS founder. The result is mediocre for both. Everything in our snapshot — the registration funnel, the reminder cadence, the SMS scripts, the replay tagging logic, the post-webinar branches, the sales-call booking flow — was written specifically for webinar operators by people who have watched 80+ funnels use this system in the wild.
When a coaching registrant signs up, our flow asks the question the closer needs answered later. When a B2B demo registrant lands on the page, the ICP qualifier fires. When a virtual-summit attendee RSVPs to one session and skips the next, the per-session tagging routes them to the right replay. That specificity is the difference between a snapshot that "kind of works" and one that doubles your booked consults.
Our values
Six rules we hold ourselves to — that's the agreement we make with every operator we work with.
Operators' time is sacred
No bloated dashboards, no theory-heavy training, no 'let's hop on a call' emails. Everything we ship works on day one.
Done-for-you, always
We install. We configure. We customize. You focus on building the offer and running the launch.
Transparent pricing
$997 once. No upsells, no monthly subscription traps. The only ongoing cost is your GoHighLevel subscription — paid directly to GHL.
Compliance-aware by default
TCPA, A2P 10DLC, CAN-SPAM, and per-channel opt-out are wired in from day one. State quirks (FL, WA) flagged in the install call.
Real support
10 dedicated hours within 15 days. Real humans, not chatbots, not ticket queues.
One niche · all the focus
We chose webinar operators years ago and never looked back. Every workflow tuned for webinars — none of it generic.
From generalist agency to webinar specialists
Same relationship, same standards
Whether you buy the snapshot ($997 one-time) or hire a dedicated GHL VA ($700–$997/month), the relationship is the same: we treat your funnel's CRM as our own. NDAs are signed before any access. Background-checked operators only. Direct line to our team. Loom walkthroughs after every major change. Free dedicated project manager included on every plan.
If you want to see exactly how the snapshot works for your specific webinar format, the fastest way is to book a free 30-minute demo. We'll walk through the system live, customized to whatever launch model you run. No pressure. No upsells.